Meeting Agenda 9/20/25
Brookings Flying Club
- Members present Rosie, Noah, Fabian, Megan, Doug, Scott, Betsy, Chris, Dave, Kyle
Start:1219 pm
End: 1258pm
Board Members Present:
Chris Sargent, Noah Hergenrader, Doug Hanson
Previous meeting minutes read and accepted
- Reports
Fuel committee reports:
Treasurer Report: Despite repeated requests, we have not received a treasurer report for the last meeting or this meeting.
Meeting committee: Thanks to the meeting committee they have planned and put the event together on this day.
Security Committee: Numerous cameras have been placed throughout the airport thanks to Noah, Herman and Kyle for the help.
Board Action report:
The board had a non- meeting discussion and made decisions.
- Decision to revise OpApReg23
Original: “While the aircraft is stationary on the ground (i,e, parked or in hangar), neither pre-solo members, nor members who have never received a club checkout, may operate the controls of the club aircraft (including buttons, switches, etc) and/or move the club aircraft (under power or using tug/etc) without explicit permission from a club-authorized CFI or Board Member.”
Revised: “While the aircraft is stationary on the ground (i,e, parked or in hangar), pre-solo members, members who have never received a club checkout, and non-members are prohibited from operating the controls of the club aircraft (including buttons, switches, etc) and/or moving the club aircraft (under power or using tug/etc) without explicit permission from a club-authorized CFI or Board Member.”
- Decision to modify Squawk rule:
Original: Any deficiencies relating to aircraft, fuel, fuel farm, or the general airport shall be noted and reported to the Board of Directors using the established protocol as soon as possible.
Revised: Any deficiencies relating to aircraft, fuel, fuel farm, or the general airport shall be noted and reported to the Board of Directors using the established protocol as soon as possible. Reportable aircraft deficiencies which must be entered into the “squawk” system include, for example, but are not limited to: Potential damage Actual damage Unusual, irregular, or incorrect indications, noises, smells, behaviors, and/or appearances of any aircraft component or system Missing/loose screws Avionics issues, including databases which are not up to date. Any unsafe or potentially unsafe condition of the aircraft or its associated equipment. While student pilots may first consult their instructor to confirm whether a discrepancy is genuine, this consultation does not eliminate your duty to log the concern once it is confirmed as legitimate by your CFI. For all non-student members, you MUST immediately report issues via the squawk system as your first step. You must not rely on another person to submit your squawk for you, and you may not report the issue to the club’s maintenance service provider(s) directly to bypass the club’s squawk system. Review the list of existing squawks, and if your issue isn’t on it, submit it immediately.
- New Rule: Except when moving under its own power, a tug or tow bar shall be attached to the aircraft for directional control for all ground movements greater than 3 feet. A powered tug is always required when moving the aircraft up an incline, except with the permission of a Board Member or club-authorized CFI.
- New Rule: Any members utilizing club aircraft for charitable purposes associated with organizations including, without limitation, Angel Flights, Pilots n’ Paws, and EAA Young Eagles, and any similar organizations, shall be required to meet the following requirements: If carrying passengers, must have at least 300 hours PIC time, or 150 hours if the pilot holds an instrument rating. Must obtain and maintain a non-owned/renters insurance policy covering any such operations they conduct in Club aircraft, with at least $100,000 per seat coverage, $500,000 per accident coverage, and $15,000 in aircraft damage coverage, naming “Brookings Flying Club, Inc.” as an additional insured, and must proof of insurance to the club secretary prior to the flight. Must notify the Board of Directors at least 24 hours in advance of any such operations.This rule shall not be construed as permission to bypass any other club policies/procedures when performing these types of operations.
- Decision to buy an electric tug.
- The board conducted an investigation due to damage found on N738DE and agreed upon disciplinary action for a member.
- Engine Swap: The new engine is now being worked on by the company Pacific Aviation contracted out to work on the engine.
Old Business:
Committee members needed
- Need quarterly meetings
- A club member has an obligation to participate in club activities
New Business:
- Seeking Board Candidates if you want your name on the ballot then you need to email the board
- Deadline at the end of October
- Airport Day.
Comments:
No indications that the airplane is unsafe to fly.
December Christmas party.
Youth committee talk.